Schedule Time Off for Employees

About Time Off Status

The "Time Off" status indicates an employee is not reporting to work as expected (often due to vacation or other forms of leave). When an employee is in Time Off status, they will not receive scheduled notifications from TeamSense.  *Note that they will still receive unscheduled notifications (like Alerts).

An employee can enter Time Off status in two possible ways:

  • Some organizations have included a question in their health survey that enable an employee to use their survey to indicate they are in Time Off status for the day. Note that in this case the Time Off status only lasts for one day, and the employee will receive their next survey message as scheduled.
  • An administrator or notified party can schedule an employee's Time Off status in the mobile roster or Admin Portal - check out how below!

Schedule Time Off from the mobile roster

  1. Open your roster for today and tap the name of the employee for whom you wish to schedule Time Off. You will see a calendar of the employee's status over time.
  2. Tap the button to "Schedule Time Off"
  3. Select the Start and End dates for the Time Off status, and tap "Save."

A purple bar should appear on the employee's calendar for your selected dates, indicating the employee is in Time Off status on those dates.

If you ever need to edit or delete the Time Off status for an employee, simply tap on that same purple bar in their calendar, and you can edit the Start and End dates, or Delete the Time Off status altogether.

Schedule Time Off from the Admin Portal

  1.  Navigate to the Admin Portal Employees page and click on the name of the employee for whom you wish to schedule Time Off. You will be taken to that employee's Overview page, which shows a calendar of the employee's status over time.
  2. In the right-hand corner, click on "Schedule Time Off"
  3. Select the Start and End dates for the Time Off status, and click "Save."

A purple bar should appear on the employee's calendar for your selected dates, indicating the employee is in Time Off status on those dates.

If you ever need to edit or delete the Time Off status for an employee, simply click on that same purple bar in their calendar, and you can edit the Start and End dates, or Delete the Time Off status altogether. 

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